Financial Information
Expenses Due and Payable
The registration of a student signifies an agreement by the student and, if applicable, his/her parents to fulfill the related financial obligations to the end of the semester in which the student is registered. The University expects that every student will care for his/her account and believes that responsibility for handling the student account is a part of the educational experience as a whole.
All expenses for the semester, after subtraction of financial aid, are due and payable before the first day of class for that semester. Students who have not paid in full or have a payment plan agreement will be withdrawn from all classes after the last day to add, which is one week after the beginning of the term. Students with an outstanding balance will not receive a diploma or academic transcript or be eligible to enroll for a subsequent term. Students preregistering for a semester must have their current account paid in full.
The General Student Fee covers a variety of University costs, including but not limited to the following: health services fee, admissions to athletic and campus-sponsored events, student activities, counseling services, student organization fees, career services, academic tutoring, wellness center membership, intramurals, post office box rental, student publications, computer lab/technology fee, online learning management system, graduation fee, printing, class dues, student ID, parking fee/sticker, and library services.
Please review the section below entitled “Financial Assistance” for additional information. The University accepts payment online, in person, by phone, or mail. Debit or credit card payments are subject to a convenience fee of 2.5%. Payment plans are available if needed, and may be established through the Office of Business Affairs. All financial information is subject to change without notice.
Refunds
- Advance Deposits for New Students
A tuition deposit of $200 is required after acceptance for admission to reserve a place in class. This deposit applies to the tuition for the entering semester. A housing deposit of $100 is charged for room reservation in all residence complexes. All tuition and housing deposit will be refunded if the cancellation and request is made by May 1 for fall semester, December 1 for spring semester, and May 1 for summer. NO REFUND WILL BE GIVEN ON CANCELLATIONS MADE AFTER THESE DATES. If the student is not accepted for admission, all deposits will be refunded. Requests for refund of tuition deposit must be submitted in writing to the Director of Admissions.
- When dropping a class but not withdrawing from school:
A refund will be given to those students who drop a course by the deadline to drop (course does not appear on transcript).
Refund policy for the nine to sixteen week semester is as follows:
- Days one through seven: 100%
- Days eight through eleven: 75%
- After the eleventh day, there is no refund.
Refund policy for the three to eight week semester is as follows:
- Days one through five: 100%
- After the fifth day, there is no refund.
- When withdrawing from school: A student following proper procedures for withdrawing from all classes will be refunded tuition charges according to the chart below. Refunds on housing charges will be prorated to the end of the week in which the student withdraws up to day 25. Refunds on meal plans will be prorated to the end of the week in which the student withdraws. General Student Fee, lab fees, and all other fees are not refundable. Students withdrawing due to disciplinary action will not receive a refund on housing charges.
Refund policy for the nine to sixteen week semester is as follows:
- Days one through five: 100%
- Days six through ten: 75%
- Days eleven through fifteen: 50%
- Days sixteen through twenty-five: 25%
- After the twenty-fifth day, there is no refund.
- Refund policy for the three week semester is as follows:
- Day one: 100%
- Day two: 75%
- Day three: 50%
- Day four: 25%
- After day four, there is no refund.
- Refund policy for the four and five week terms is as follows:
- Day one and two: 100%
- Day three: 75%
- Day four: 50%
- Days five and six: 25%
- After day six, there is no refund.
Note: Days noted in C, D, and E exclude Saturdays and Sundays.
- Refund policy for the six week terms is as follows:
- Days one and two: 100%
- Day three through day four: 75%
- Day five through day six: 50%
- Day seven through day eight: 25%
- After the eighth day, there is no refund.
- Refund policy for the eight week terms is as follows:
- Days one through four: 100%
- Days five through ten: 75%
- Days eleven through fifteen: 50%
- Days sixteen through eighteen: 25%
- After the eighteenth day, there is no refund.
- Regulations for refunds for all terms are as follows:
- Students refusing to conform to the community values of the University forfeit all claims for refunds.
- All refund regulations put the responsibility on the student. He/she saves money and avoids misunderstanding by immediately seeing the Vice President (or Assistant Vice President) for Business and Financial Services.
- Proration of financial assistance upon withdrawal
Information regarding proration of financial assistance upon withdrawal from all classes or dropping of class(es) may be found below in the Scholarship and Financial Aid section.
- Housing Deposits
A student graduating or moving out of the residence complex permanently must give written notice to the Director of Residence Life to secure a refund or the housing deposit. Request for refund dates semester/term match those in A. above.
Equipment
Any University equipment such as musical instruments, athletic equipment, laboratory apparatus, etc., that may be made available for students’ use is the responsibility of the student. Any damage or breakage, other than by normal use, will be charged to the student’s account. No equipment is to leave the campus, unless in care of the faculty member responsible for it.
Financial Assistance
Financial Aid which is available to graduate students includes the Federal Direct Loan, the Federal GradPLUS Loan, and the Federal TEACH Grant as well as Alternative Educational Loans. Some restrictions may apply. Information on how to apply for aid can be found at www.uu.edu/financialaid. Financial Aid Policies and Practices, Consumer Information, and other important information can be found at www.uu.edu/financialaid.
Veterans
Union University is approved by the state approving agency for Veterans training. Veterans and/or their dependents who may be eligible for VA education benefits should go to www.uu.edu/financialaid/veterans to apply. The Department of Veterans Affairs (VA) will send a Certificate of Eligibility to the applicant, after the application is processed. After being enrolled in courses leading to a degree, students who qualify should review our Veteran Services page at www.uu.edu/financialaid/veterans. This site details what is needed in order to get your enrollment certified to the VA. The Director of Student Financial Planning serves as the Veteran Certifying Official for all Union University students.
Treatment of Financial Assistance when a Student Withdraws
Federal Aid – Return of Title IV Aid Regulations
If a student in a semester based program withdraws from a semester on or before the 60% point in time (calculated using calendar days) without having completed any course in the semester for which federal aid has been disbursed or could have been disbursed (credited to the student’s account), a percentage of that aid must be returned to the source. The percentage to be returned is equal to the percentage of the semester which has passed on the day student withdraws.
Return of Title IV Aid regulations also apply to a student in a cohort program who withdraws from a single course without having completed any previous course in the enrollment period (semester), unless the student documents the intention to return to the program during that same enrollment period. Should the student not return to the program during that period as intended, Return of Title IV Aid regulations will then be applied.
Other Financial Assistance
Financial assistance credited to the student’s account from sources outside the university will remain on the student’s account unless otherwise indicated by the donor or source.
Effect on the Student’s Account
If funds which must be returned due to withdrawal have already been credited to a student’s account, it may result in the student owing additional funds to Union University.
Employer Tuition Reimbursement
The student is responsible for providing information to the University regarding their employer’s policies for reimbursement. If the employer reimburses the student directly, the student must pay the University in full at the time of registration. If the employer provides partial reimbursement directly to the University, the student must pay their portion of the tuition at the time of registration. The University will provide any required information to an employer when requested by the student.